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Procedure for using Record of Monies Received form for already Banked and Processed EFTPoS transactions

PURPOSE:

The following procedures relate to the use of the Record of Monies form for already Banked and Processed EFTPoS transactions (IAS007b). A separate ROMR is required for each days takings.

The Record of Monies form is used to summarise all Departmental receipts for monies already banked.

REMINDER All departments must issue a departmental receipt for all cash transactions that are processed through the Department.

PROCEDURE:

 1.

Faculty or Department Name:

Enter the name of the Faculty or Department whose receipts are being summarised for deposit at the Cashiers.

 2.

Forwarded to the University Cashier on:

Enter the date upon which the Record of Monies is deposited with the Cashier.

A separate ROMR is required for each days takings.

 3.

Departmental Receipt Numbers/ Invoice No/ Account/ Centre/ Fund/ GST Tax Code/ Amount:

Enter a line item per account, centre, fund and GST tax code allocation or invoice number with total amount $. and list of receipt numbers that are included in this amount.

This area must be completed by "Z" ruling off any unused lines. The "Amount" fields to be completed with a total value in the "Total $field.

4.

Summary:

Enter the amount split between EFTPOS, already banked Cash, Cheques/ Postal Orders and merchant envelopes.

The "Amount" fields to be completed with a total value in the "Total $" field. This must agree with the "Total $" field of the allocation box.

5.

Reference number

Must enter a reference number for the totals entered

 6.

Prepared & checked by:

The person who prepares the Record of Monies must sign, print their name and complete telephone extension. A date must appear against the signature.

NOTES :

  1. Where the receipt is for an asset disposal (proceeds to GL a/c 571011) , the Asset number must be recorded in the Departmental Receipt number/ Asset Number line item of the Allocation box. This will enable the automatic disposal of the asset on SAP - otherwise the Asset will remain on the register.