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The Vice-Chancellor's Awards for Exceptional Performance by Professional Staff

Nominations close Friday 7 August 2015

The Vice-Chancellor offers annual awards in recognition of exceptional performance by members of professional staff with a total of $20,000 available for selected recipients of the awards, with individual amounts being determined by the selection committee. 

The awards will be presented by the Vice-Chancellor and further recognition given by a permanent citation on the Professional Staff Awards website. 

Award Catagories

The awards are intended to recognise the contributions of professional staff who exceed the normal requirements of their substantive positions and demonstrate significant and sustained achievement of one or more of the following criteria:

1.    Improvement in service provision and/or contributing to development of seamless University operations;
2.    Improving the staff/student experience through a high quality working environment;
3.    Improving the student experience in provision of a high quality learning environment for students; or
4.    Improving services to students and/or staff through collaboration across faculties/divisions.


  • Individual nominations
    • Exceptional individual performance must have been sustained for at least a three year period for each person nominated.
    • All professional staff (including trades and services staff who are on contracts or in continuing positions) who have been employed by the University for at least three years.
    • The nominee has not received this award in the last three years. Refer to the previous award recipients list
    • The following are in-eligible for this award:
      • Staff who are on a performance based contract
      • Staff who are subject to performance management or disciplinary action
  • Team nominations
    • Members of the team must be professional staff (including trades and services staff who are on contracts or in continuing positions) and at least 75% of the team members must have been working in the team being nominated for at least three years.
    • The following are in-eligible for this award:
      • Team members who are on a performance based contract
      • Team members who are subject to performance management or disciplinary action


  • Work teams or individuals may be nominated either by the head of their administrative unit or by a staff member outside the department or area in which they work.
  • The nomination must be endorsed by the Dean, Executive Director or Vice-Provost.
  • In the event that more than one nomination is made from the same faculty or division, the Dean, Executive Director or Vice-Provost will be asked to recommend a ranking of the nominations from their area.

Guidelines for nominations

  • All individual nominations will require the selection of a HEW band. This will allow the evaluation of applications to be assessed relative to the level of complexity expected of staff within the band and their sphere of influence. The bands are
    • HEW 5 to 6
    • HEW 7 to 8
    • HEW 9 to 10
  • Completion of the nomination cover sheet providing
    • a statement of no more than 300 words outlining the achievements of the work team or individual in relation to one or more of the award categories (see above). Team nominations should briefly indicate the role of each team member in achieving the overall results
    • supporting documentation of no more than 3 pages in total from any of the following as appropriate:
      • external or internal clients of the work team or individual 
      • individual members of academic or professional staff 
      • students or graduates 
      • an appropriate professional body 

Total documentation in addition to the cover sheet must not exceed six (6) pages.


Nominations will be assessed and ranked according to the following criteria:

  • Level of contribution to Monash Strategic Plan
  • Actions above and beyond required duties which evidence application of the University's Guiding Principles.
  • Level of impact/outcomes for staff and/or students.
  • Significant improvements resulting in efficiencies
  • Long term sustainability of improvements.

Selection Committee

The awards will be determined by a committee of 4 representing key administrative functions across the University.

The selection committee will rank nominations against the criteria, with teams and individuals being ranked separately.

The selection committee will exercise its judgement in terms of the number of awards to be made and how the $20,000 will be allocated amongst the award recipients.


Due date for nominations is Friday 7 August 2015.

Nominations are to be sent electronically to

Further information: Vicki Mihalakopoulos, Staff Development, Monash HR, 9902-9888.