Workforce Management Policy

Policy Title

Workforce Management

Purpose

Monash University strives to:

regulate the engagement of its staff and their responsibilities and entitlements where these are not already prescribed by law;
have systems in place to enable accurate workforce reporting including the monitoring and management of staff profiles;
be inclusive and enable access and equity for staff who have a disability;
have workplace flexibility including options to assist staff to balance their work, life and family responsibilities; and
facilitate the engagement of national and international community scholars.

Supporting Research and Analysis

The majority of the University’s management of staff is prescribed by law, including contracts of employment and other binding workplace agreements and relevant legislation. However, where the management of staff is not prescribed by law, it is desirable to apply a global policy which provides a framework for decision-making and encourages consistency in staff management across the University, both within Australia and internationally. This is consistent with best practice and the University’s strategic objectives as an international university. This policy also includes facilitating the engagement of national and international community scholars as Visiting Academics.

This policy complies with the various legislative and employment frameworks utilised by Australia, Malaysia and South Africa and is designed to enable implementation across all of the University’s campuses, both within Australia and internationally.

The Monash University Ethics Statement underpins this policy and does not exclude or replace this policy or its related procedures. In the unlikely event of any inconsistency between the Ethics Statement and this policy, the explicit requirements of this policy shall prevail to the extent of any inconsistency

Scope

This policy applies to:

all campuses; and
all staff.

Policy Statement

The University seeks to:

have clearly defined roles, responsibilities and entitlements for its staff;
use workforce information in order to effectively and efficiently manage the workforce;
ensure positions of staff employed by the University are equitably aligned in terms of responsibility and remuneration;
promote equal opportunity in employment in recognition of global principles of equity and justice and provide fair, equitable and sensitive consideration of the diverse needs of its staff;
have flexible work options in order to assist staff in balancing their work, life and family responsibilities;
engage with major ideas and issues from both the national and international community of scholars;
meet the needs of the University’s business operations;
comply with relevant legislation and other legal obligations; and
reinforce and operationalise the values and principles stated in the Monash University Ethics Statement and Monash Directions 2025.

Procedures Title

Responsibility for implementation

Campus Pro Vice-Chancellors
Deputy Vice-Chancellors
Deans/Heads of Schools
Divisional Directors/Heads of Units
Directors
Faculty Managers/Managers

Policy status

Version 2

Key Stakeholders

Campus Pro Vice-Chancellors
Deputy Vice-Chancellors
Deans
Divisional Directors
Directors
Faculty Managers

Approval Body

Strategy and Resources Committee
Meeting number: 5/08
Meeting date: 5 June 2008
Agenda item:

Endorsement Body

HR Directors’ Group
Meeting number:
Meeting date:
Agenda item:

Definitions

Workforce: Includes persons employed by the University and individuals engaged by the University as contractors for the provision of personal services as well as adjunct and honorary appointments and visitors.

Date Effective

Date approved by the Strategy and Resources Committee

Next Review Date

Three years from date of approval

Policy Owner

Monash HR

Policy Author

Director, HR Operations
Director, Workplace Relations
Director, Workforce Information Systems
Director, Equity and Diversity Centre

Contact

ask.monash@monash.edu.au (Australia)
info.hr@monash.edu.my (Malaysia)
michael.seshoka@adm.monash.edu (South Africa)